Community Association Management

Management Services:

Lifestyles Management Group helps Florida condominium and HOA boards run safe, compliant, and well-funded communities—so directors can focus on policy and active lifestyles while we handle the day-to-day. Below is a clear summary of what services our teams provide.

Governance, Compliance & Records

  • Board coaching and agenda planning; meeting notices, minutes, and limited/proxy preparation (FS 718/720 compliant).
  • Election administration, director certifications, and new-owner onboarding.
  • Policy drafting and updates (rules, ARB/ARC forms, leasing/parking, violation notices).
  • Statutory timelines, official records, and document retention.

Financial Management & Reserves

  • Annual operating and reserve budgets with readable cover letters and owner FAQs.
  • Monthly financials, AP/AR, collections coordination, and cash-flow forecasting.
  • Special-assessment planning (purpose, amounts, schedules) and owner communication.
  • Reserve program alignment with current studies (structural & non-structural) and SIRS requirements.

Insurance & Risk

  • Insurance renewals support (appraisals, schedules, claims documentation).
  • Loss event coordination with carriers, adjusters, and restoration vendors.
  • Safety protocols and vendor COI tracking.

Maintenance, Capital Projects & Engineering

  • Preventive maintenance calendars and vendor scopes/RFPs.
  • Milestone/structural integrity studies support and board education.
  • Concrete, roofing, waterproofing, window/door, and façade projects—owner access coordination, change-order control, pay-app review, punch lists, and close-out books.
  • On-site walks with engineers/contractors; photo logs and progress reports.

Vendor & Contract Administration

  • Competitive bidding, proposal comparisons, and contract negotiation.
  • Performance oversight for landscape, janitorial, pool, elevator, fire/life safety, pest, and security.
  • Insurance/indemnity terms, warranty tracking, and renewal calendars.

Owner Relations & Communications

  • Clear notices, newsletters, and construction updates with timelines and maps.
  • Friendly, firm enforcement of covenants with documented follow-through.
  • After-hours and storm communications; vendor mobilization and post-event reporting.

Architectural Review (ARB/ARC)

  • Complete application workflow: forms, submittal checks, board packets, approvals, and close-outs.
  • Coordination with owners and contractors to ensure compliance and quality installations.

Technology & Transparency

  • Easy-to-read dashboards for budgets, reserves, and project spend.
  • Owner portals for documents, payments, and requests.
  • Custom checklists, trackers, and fillable forms to keep everyone aligned.

Service Models

  • Full-Service Management: Daily operations, finance, maintenance, and board support.
  • Project & Transition Management: Capital projects, reserve planning, and turnover/refresh support.
  • Consulting & Special Engagements: Budget tune-ups, RFPs, policies, or one-time board workshops.